Writing an RFP (request for proposal) that gets a response increases your company’s chances of securing the services it needs. A compelling RFP attracts quality vendors and minimizes wait time so your business can complete its projects to a high standard. You can choose top RFP training services to win the RFP proposal.
- What is an RFP?
An RFP is a request for a proposal. This document lists what a business needs from a vendor to complete a project. Contractors and agencies who feel they can satisfy the business’ requirements outlined on the RFP then bid to win the contract.
- How to write an RFP that will get a response
Writing an RFP that is clear and professional will increase your chances of getting a favorable response. Vendors must understand your requirements, and whether they can meet them, from reading your RFP.
Here are the steps for writing a clear, professional, and compelling RFP:
1. Define your project and needs
Write what your project is and what you need from vendors before you write your RFP. A bullet-point list is a good format for this planning step. Note what you want your vendor to do, how they should do it, where the work should take place and when the work should be completed.
2. Write an introduction
Your introduction should explain why you are distributing an RFP and what you hope to achieve by hiring a vendor. Along with briefly explaining the project, state the problem you hope the vendor can help your business overcome. Your introduction may also include a summary of other key points about the project, such as your project’s intended start date and deadline.
3. Explain your company’s and project’s history
Give a brief history of your company and the project it is undertaking. This section gives vendors the background information they need to evaluate your business’s standing and decide whether they would like to work with it. A vendor may be unfamiliar with your company, so include all the details they need to make an informed decision.
4. Describe your project’s requirements
Write a thorough explanation of what you require from the vendor. Take your time to ensure you list all your requirements so vendors can determine whether they are suitable for your project. Include your budget and preferred experience in this section.